Too many tools
Projects, conversations, tasks, files, and team information are spread across different tools.
One Workspace. Every Team. Every Project.
WorkXel brings project management, team collaboration, communication, workloads, and organizational workflows together in one powerful workspace.
On the weband in the WorkXel mobile app
Every task and subtask, from To Do to Done
The problem
Your Work Shouldn't Be Scattered Everywhere
When work lives in too many places, teams spend their time looking for context instead of moving forward.
Limited visibility
Managers struggle to understand what their teams are working on and where workloads are building up.
Missed communication
Important project conversations and updates can easily get lost.
Manual workflows
Leave requests, approvals, team management, and organizational processes often require unnecessary manual work.
WorkXel brings everything together.
Nine parts of your working day, in one workspace — sharing the same people, projects and permissions, so nothing has to be copied from one tool to another.
- ProjectsStatus, progress and owners at a glance
- TasksBoards, subtasks, priorities and due dates
- ChatA chat for every project and every task
- TeamMembers, access levels and supervisors
- My TeamA supervisor's view of their people
- LeaveLeave, Work From Home and Work Outside
- WorkloadsDaily hours against each person's capacity
- CalendarDeadlines and time off on one calendar
- NotificationsAssignments and mentions, on web and mobile
Core features
Everything Your Team Needs to Get Work Done
Projects, tasks, conversations, people, and time off — built to work together instead of living in separate tools.
Project Management
Create and manage projects, tasks, subtasks, dependencies, timelines, and project workflows.
- Projects
- Timelines
- Dependencies
- Workflows
Task Management
Break any task into subtasks — up to five levels deep — and track them right inside the card, alongside assignees, priorities, and due dates.
- Subtasks
- Assignments
- Priorities
- Due dates
Team Collaboration
Every project has its own chat for the whole team, and every task has its own chat for the people doing it — with @mentions, files, and read receipts.
- Project chat
- Task chat
- @mentions
- Read receipts
Workloads
Give managers visibility into assigned work, workload distribution, capacity, task allocation, and team availability.
- Capacity
- Allocation
- Availability
Leave Management
Leave requests, approvals, Work From Home, and Work Outside — with a calendar view and supervisor workflows.
- Requests
- Approvals
- Work From Home
- Work Outside
Team Management
Manage organization members, supervisors, teams, invitations, and permissions from one place.
- Members
- Supervisors
- Invitations
- Permissions
Subtasks
Big Tasks, Broken Into Clear Steps
Split any task into subtasks, assign each one, and follow the whole piece of work from a single card on the board.
- Level 1Launch websiteIn Progress
- Level 2DNS setupTo Do
- Level 3SSL certificateTo Do
- … and two more levels if you need them
- Right inside the cardOpen a task on the board and its subtasks are listed underneath — no separate page to hunt for.
- Up to five levels deepA subtask can have subtasks of its own, so large pieces of work break down as far as they need to.
- Progress you can seeEach card shows how many of its subtasks are finished, like “0/1 subtasks completed”.
- Done means doneA task can't be marked Done while any of its subtasks are still open.
- Ready for review, automaticallyTurn it on for a task, and it moves to In Review by itself once every subtask is finished.
- Weighted progressGive tasks a contribution weight, and finished subtasks roll up into the project's progress.
Mobile app
WorkXel in Your Pocket
WorkXel isn't only on the web. The WorkXel mobile app puts your projects, your team, and your leave on your phone — so work keeps moving when you're away from your desk.
- Your day at a glanceWhat needs your attention, your projects, and your to-dos the moment you open the app.
- Move work forwardOpen a project board, update a task's status, and check the timeline from anywhere.
- Request leave in secondsLeave, Work From Home, or Work Outside — full day or half day — in a few taps.
- Approve on the goSupervisors and HR review requests, see who's away, and download leave reports.
- Stay in the loopPush notifications for assignments, mentions, deadlines, and leave decisions.
- One account, everywhereSign in with the same account on the web and on your phone — everything stays in sync.
Get Started
Opens WorkXel on your phone at m.workxel.com — same account as the web.
More from the mobile app
Projects 
Timeline 
Task calendar 
Leave calendar 
Leave reports 
Team 
My Team 
Project members 
Invitations 
Create an organization 
Sign in
Project management
Plan. Manage. Deliver.
Move from the big picture to the next deadline without rebuilding the story in another tool.
Tasks & dependencies
Know What Needs to Happen Next
Link tasks so each one knows what it's waiting on. Your team sees which work is blocked, what needs to happen first, and what they can start right now.
- DesignCompleted
- DevelopmentIn progress · unblocked by Design
- TestingBlocked · waiting on Development
- DeploymentBlocked · waiting on Testing
Completed In progress Blocked
Project chat & task chat
The Right Conversation, With the Right People
WorkXel keeps two kinds of chat, so a project-wide discussion never buries the detail of a single task — and task details stay with the people doing the work.
Everyone on the project
One conversation for the whole project. Every member — and any guest invited to the project — can read and post, so decisions are shared with the whole team.
- Lahiru SenadheeraProject managerIn chat
- Kavindi PereraAssigneeIn chat
- Thusitha SamarasekaraAssigneeIn chat
- Sesandi SamarakoonMemberIn chat
- Gnaneswar AtturuMemberIn chat
- Dilini JayasuriyaGuestIn chat
- @mentionsType @ to bring someone into the conversation.
- Files & imagesAttach screenshots and documents to any message.
- Read receiptsSee when your message has been read.
- NotificationsMentions and replies reach you on web and mobile.
My Team
Know Your Team. Support Your Team.
Supervisors get a clear view of the people they look after — their work, their availability, and their requests — and can talk to them from the same place.
- Direct reportsEveryone who reports to you, in one list.
- WorkloadSpot who is stretched before it becomes a problem.
- Leave requestsApprove Work From Home, Work Outside, and leave in place.
- Team conversationsMessage one person or the whole team.
- Team membersRoles, projects, and availability for each person.
- Team activityWhat moved today, without asking for a status update.
Organization management
Built for the Way Your Organization Works
Members, roles, supervisors, and approvals are part of the platform — not a spreadsheet on the side.
- 01Organization membersOne directory for everyone in your organization.
- 02InvitationsShare a join link with a use limit and an expiry, and see how many people used it.
- 03User approvalsReview requests to join before anyone gets access.
- 04Roles & privilegesDecide exactly which actions each role can take.
- 05SupervisorsDefine reporting lines that drive approvals and My Team.
- 06HR workflowsLeave, approvals, and member changes follow your process.
- 07Organization settingsHolidays, policies, and preferences in one place.
Secure by design
Your Organization's Data Stays Yours
WorkXel handles your projects, people, and HR information, so access control is built into every layer — from sign-in down to individual database rows.
- 1Signed-in requestToken-based authentication
- 2Role & privilege checkWhat this person may do
- 3Row Level SecurityWhich rows they may see
- 4Your organization's dataIsolated from every other organization
Row Level Security
Access rules are enforced inside the database, row by row — data a person isn't allowed to see is never returned, not just hidden in the interface.
Organization-level isolation
Each organization's projects, people, and records are kept separate from every other organization on WorkXel.
Secure authentication
Every request is tied to a signed-in account using token-based authentication.
Permission-based access
Roles and privileges decide which menus, records, and actions each person can use.
Guest access controls
Guests reach only the projects they're invited to — never your members, HR records, or organization settings.
Auditability
Approvals and key changes keep a record of who made them and when.
Encrypted sensitive data
Data travels over encrypted connections, and optional encryption can protect messages, comments, notices, notes, and files.
Defense in depth
Security in WorkXel is layered: sign-in, roles, and database rules each limit what anyone can reach — so no single check carries the whole load.
Guest collaboration
Bring External Collaborators Into the Right Projects
Invite clients, contractors or partners into a single project with a guest link. They work alongside your team there — and nowhere else in your organization.
Take part
See the project, comment and chat. Can't change tasks.
Manage work
Also create and edit tasks, and assign them to people already on the project.
Link for 1, 5 or 25 people Valid for 1, 7 or 30 days
- See the one project they're invited to
- Chat and comment in that project
- See other projects
- See your staff directory or leave
- Add or remove people
Adding a guest from a project's Members tab.
Solutions
Built for Different Ways of Working
Start with what you need today. The rest of WorkXel is there when your team grows into it.
Small Teams
Manage projects and collaborate without unnecessary complexity.
Key tools: Projects · Tasks · Chat
Growing Organizations
Coordinate teams, projects, workloads, and organizational processes.
Key tools: Team · Workloads · Leave
Project-Based Teams
Manage multiple projects, tasks, dependencies, and external collaborators.
Key tools: Dependencies · Timelines · Guests
Organizations
Bring project management, communication, HR workflows, and team management together.
Key tools: My Team · Approvals · Organization
Pricing
Start With a Trial. Grow as You Need.
Every organization starts with a trial. When you need more, add users, projects, storage, or guest access — and keep working.
- Start with a trialEvery new organization gets a trial period with a defined allowance of users, projects, storage, and guest access.
- Add what you needWhen you outgrow the allowance, purchase additional resources — even partway through a billing cycle.
- Billed per cycleBilling runs in defined cycles, so you always know what the next period covers.
Your organization
Trial included
Users
Included in trial · add more anytime
Projects
Included in trial · add more anytime
Storage
Included in trial · add more anytime
Guest access
Included in trial · add more anytime
Current prices and allowances are shown in WorkXel when you set up your organization. Pricing is managed by the WorkXel platform and may vary by region.
Start Your TrialHow WorkXel works
Up and Running in Three Steps
- 01
Create Your Organization
Set up your organization and configure your workspace.
- 02
Bring Your Team Together
Invite team members, assign responsibilities, and organize your teams.
- 03
Get Work Done
Create projects, manage tasks, collaborate, track workloads, and manage organizational workflows.
Product tour
See WorkXel in Action
Take a look around the workspace your team will use every day.
Your open work, what's due soon, and your recent projects the moment you sign in.
Bring Your Work Together with WorkXel
- Manage projects.
- Connect your teams.
- Get visibility into your work.